life through sport

basketballhighland

Constitution

1. Name

 

The Club will be called highland basketball club (herein after referred to as The Club) and will be affiliated to the sport’s national governing body, basketballscotland, and any regional association to which The Club is assigned by the governing body.

 

2. Aims and objectives

 

The aims and objectives of The Club are:

 

To offer coaching, training and competitive opportunities for basketball players, coaches and officials

To promote The Club and basketball within the local community

To ensure a duty of care to all members of The Club

To ensure a duty of care to all members of visiting clubs

To provide all its services in a way that is fair to everyone

 

3. Policies and Regulations

 

Policies and regulations will be set out in appendices to this document that can be constructed, modified, published and adopted without the need to revise this Constitution.

 

All such documents may be published and formally adopted as required by the Management Committee after reasonable consultation with the Members.

 

4. Membership

 

Membership should consist of officers and members of The Club, subject to the Membership policy and regulations appendix.

All members will be subject to the rules of this constitution and its Appendices and, by joining The Club, will be deemed to accept those policies, regulations and such codes of conduct that The Club has adopted and published.

The Club shall not discriminate against any person on the grounds of sex, sexual orientation, age, race or physical or learning disability, and will actively seek to be a fully inclusive club.

 

5. Registration and Fees

 

All playing members who are to represent The Club in competitions organised by basketballscotland or other affiliated basketball associations, will be registered with the governing body.

 

Membership and Registration fees will be reviewed at least annually by the Management Committee and published to members in a revised Registration & Fees policy and regulation appendix, for adoption at the Annual General Meeting or a subsequent Emergency General Meeting.

 

6. Officers of The Club

 

The affairs of The Club shall be conducted by an honorary Management Committee, consisting of at least:

 

Chairperson

Secretary

Treasurer

Child Protection Officer

 

Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for re-election. If a post or any officer should fall vacant after such an election, the Management Committee shall have the power to fill the vacancy.

 

When appropriate the management committee will be extended to take account the views of Coaches, players and parents.

 

7. Management Committee

 

The Club will be managed through the Management Committee consisting of the positions described above. Only these posts will have the right to vote at meetings of the Management Committee.

The Management Committee will be convened by the Secretary of The Club and hold no less than FOUR meetings per year.

The quorum required for any business to be agreed at Management Committee meetings will be: FOUR.

The Management Committee will be responsible for adopting new Policies & Regulations, Codes of Conduct and Rules that affect the organisation of The Club.

The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Management Committee will be responsible for disciplinary hearings of members who infringe The Club Rules, Codes of Conduct, Constitution or Policies and will be responsible for any action required from this hearing.

 

8. Finance and accounts

 

The Club Treasurer will be responsible for the finances of The Club.

The financial year will run from 1^st July to 30^th June each year.

The Club Treasurer will keep or cause to be kept correct and proper accounts showing the current financial affairs of The Club.

Any income received by The Club will be lodged in its bank account and applied towards achieving the aims of The Club.

Any cheques drawn should hold the signatures of the Treasurer plus one other officer.

The Club Treasurer will present a financial report at each Management Committee meeting, AGM or EGM.

Audited accounts will be presented at the AGM

 

9. Child and Vulnerable Young Adult Policy

 

The Club fully supports and shall comply with current best practise for the protection of children and vulnerable young adults.

 

A Child and Vulnerable Young Adult Policy will be published and maintained by the Management Committee and managed by a nominated Child Protection Officer.

 

10. Annual General Meetings

 

The Club shall have one Annual General Meeting (AGM) per year, giving members 21 days notice. This meeting should be held before the Annual General Meeting of basketballscotland and any appointed regional association.

The AGM will receive the Annual Report, incorporating reports from officers of the Management Committee and a statement of the audited accounts and approve the minutes from the previous year’s AGM.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM. Election of officers is to take place at the AGM.

All members have the right to vote at the AGM. In the case of an equality of votes, the Chair of the meeting shall be entitled to a casting vote, in addition to any other vote they might have.

The quorum for AGMs will be the Management Committee plus 8 other members.

 

11. Extraordinary General Meetings

 

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

12. Dissolution

 

A resolution to dissolve The Club can only be passed at an EGM called specifically for that purpose, through a majority vote of the membership.

 

In the event of dissolution, any assets of The Club that remain after the satisfaction of all its debts and liabilities will become the property of basketballscotland, who may choose to assign such assets to another organisation with similar objectives.

 

The membership may choose to recommend to the governing body that such assets be transferred to a charitable organisation.

 

13. Amendments to the constitution

 

The core constitution will only be changed through agreement by majority vote at an AGM or EGM.

 

Any changes to Policy and Regulation appendices should be presented to the membership for consultation before any decision is taken by the Management Committee to change them.

 

 

A copy of any adopted constitution and appendices will be lodged with the governing body, basketballscotland.

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